Welcome to High Commission of India Nairobi, Kenya

Information about the High Commission, required under Section 4(1)(b) of the RTI Act 2005

Information about the High Commission of India, Nairobi, required under Section 4(1)(b) of the RTI Act 2005

(I)	The particulars of its organization, functions and duties;	India established the office of Commissioner for British East Africa resident in Nairobi in 1948. Following Kenyan independence in December 1963, a High Commission was established. The High Commission of India is concurrently accredited to Somalia. High Commission of India is headed by High Commissioner and has the following Wings: Administration Wing, Political wing, Press, Information, Cultural, Commerce Wing, Defence Wing, and Consular Wing. The functions of the High Commission inter alia, include political and economic cooperation, trade and investment promotion, defence cooperation, cultural interaction, press and media liaison, and scientific cooperation in bilateral and multilateral contexts. High Commission also functions as Permanently Representative to UNEP & UN-Habitat and DHC is DPR, High Commission functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules. Vision: to implement the foreign policy objectives of the Ministry of External Affairs; Mission: to enhance the friendly relations between India and Kenya; Key objectives: Political and economic cooperation, Trade and Investment promotion, cultural interaction, press and media liaison, scientific-cooperation, welfare of Indian community members.
(II)	The powers and duties of its officers and employees;	General Administrative and Financial powers are exercised by the High Commissioner and Head of Chancery. DDO powers are exercised as per procedure. General Administrative powers are derived from IFS (PLCA) Rules, as amended from time to time. Financial powers of the Officers of the High Commission of India have been detailed in the Delegated Financial powers of the Government of India’s Representatives Abroad. Other powers and duties are derived from Passport Act and Rules, Visa and Consular manuals, RTI Act. GFR and other central govt. rules and regulations are also applicable.
		The Officers of the High Commission function under the guidance and supervision of High Commissioner.
(III)	The procedure followed in the decision making process, including channels of supervision and accountability;	Decisions are taken under the instruction and supervision of the High Commissioner. High Commissioner is the final decision-making authority. The channel of supervision is as below: High Commissioner Deputy High Commissioner Wing Heads Officials under each wing. IFS (PLCA) Rules, Delegated Financial Powers of the Government of India’s Representative abroad. Passport Act and Rules, Visa and Consular manuals, RTI Act. GFR and other central govt. rules are also applicable. Each official is responsible for the work allotted to him /her for correctness of rules and regulations and analysis of facts under the guidance and supervision of Wing Officer with overall supervision of High Commissioner.
(IV)	The norms set by it for the discharge of its functions;	Norms are set under the instruction and supervision of the High Commissioner. The functions of the High Commission inter alia include political and economic cooperation, trade and investment promotion, cultural interaction, press and media liaison, scientific cooperation, welfare of Indian community etc. Services offered : Consular , Passport and visa service, responding to trade queries, promotion of BSM, exhibitions etc.
		There are numerous procedures, guidelines and regulations applicable to different functions and services rendered by the Mission. Various forms, procedure to obtain the services and timeline have been given on the website of the Mission. There are various mechanism in place for the redressal of grievances including by directly contacting the Mission and/or through portals like Madad, CP gram etc.
(V)	The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;	IFS PLCA rules and annexures, Delegated Financial Powers of Government of India’s Representatives abroad Rules, Passport Act and Rules, Manuals on Office Procedures, Consular and Visa manuals, General Financial Rules, Compendium of Rules on local staff, Flag code, car code, FR/SR , Service rules, Income Tax Rules, Other Central Government Rules and manuals published by Central Government. Transfers are done by the Ministry of External Affairs
(VI)	A statement of the categories of documents that are held by it or under its control;	Classified documents/files relating to India’s external relation. Unclassified documents/files including joint statements, declarations, agreements and MoUs. Passport and consular services application forms. Head of Wings are the custodian of documents and files pertaining to their wings.
(VII)	The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;	High Commission of India functions within the norms of India’s foreign policy formulated by the Ministry of External Affairs. Policy is implemented by the High Commission under the guidance and supervision of the High Commissioner. High Commission interacts regularly with representatives of think tanks, academic community and others. There are no Boards or Councils at the High Commission. Different committees as prescribed are constituted from time to time. There committees are constituted by officers/officials of the Mission based on their rank and duties.
(VIII)	A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;
(VIII)		Different committees of the mission do not have any financial power. Functions: Purchase committee recommends on the office purchase above INR 25000, Committee for Indian community Welfare fund recommends for use of funds for welfare of Indian community, Official Language promotion committee recommends on promotion of Hindi language in official working etc. Meetings of such committee cannot open to the public and they function only for internal/official purposes.
(IX)	A directory of its officers and employees;	List of officers is available at Annex - I https://hcinairobi.gov.in/eoinrb_pages/MTU1
(X)	The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;	As per the Govt of India’s norms. Click here for monthly remuneration of employees at the High Commission of India, Nairobi-Annexure-II Such system of compensation as provided as per govt of India’s norms.
(XI)	The budget allocated to each of its agency, indicating the particulars of all plans,	As per allocations made by the Government of India from time to time.
	proposed expenditures and reports on disbursements made;	Budget Estimates for the year 2023 - 24 Allocations-Annexure-III Monthly cash account and Progressive Expenditure statements are submitted each month to the Chief Controller of Accounts, Ministry of External Affairs.
(XII)	The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;	High Commission of India does not have any subsidy programme.
(XIII)	Particulars of recipients of concessions, permits or authorizations granted by it;	No concessions/permits are granted by High Commission of India.
(XIV)	Details in respect of the information, available to or held by it, reduced in an electronic form;	The High Commission’s website has the required information. High Commission also makes available to interested individual’s various CD’s and DVD’s containing information on India, its people and culture.
(XV)	The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;	The High Commission is open from 0845hrs to 1715hrs from Monday to Friday. The holiday observed by the High Commission are given on the website: www.hcinairobi.gov.in. Working hours of library: 0900 hrs. to 1200 hrs. (from Monday to Friday) 1500 hrs. to 1700 hrs. (from Monday to Friday)
(XVI)	The names, designations and other particulars of the Public Information Officers;	Chief Public Information Officer Mr. Nand Kishor Attache (Admn.) High Commission of India, UN Crescent, Gigiri,
		Nairobi, PO Box-30074 Tel: +254(0)20-2222566 Email: adm.nairobi@mea.gov.in First Appellate Authority: Mr. Rohit Vadhwana Deputy High Commissioner High Commission of India, UN Crescent, Gigiri, Nairobi, PO Box-30074 Tel: + 254 20 2223184 Email: dhc.nairobi@mea.gov.in
(XVII)	Such other information as may be prescribed and thereafter update these publications every year;	The High Commission’s website has information which is updated on a regular basis.
XIX	Programmes to advance understanding of RTI	Ministry conducts sessions from time to time. DOPT publishes the RTI guidelines and circulates to all concerned.
XX	Transfer Policy and Transfer Orders	Transfers are done by the Ministry of External Affairs
XXI	CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the Parliament.	No such para forms the part of report laid before the Parliament
XXII	Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of	Policy formulation lies with Ministry of External Affairs
XXIII	Arrangements for consultation with or representation by – (a) Members of the public in policy	RTI applicants do not seek any such documents normally
	formulation/policy/implementation, (b) Day & time allotted for visitors, (c) Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants
XXIV	Are the details of policies / decisions, which affect public, informed to them	Policy making lies with Ministry of External Affairs. All policies and decisions concerning citizens are put in public domain through social media.
XXV	Dissemination of information widely and in such form and manner which is easily accessible to the public	High Commission of India gives wide publicity to all such matters concerning citizens through website and other social media platforms.
XXVI	Form of accessibility of information manual / handbook.	High Commission of India does not maintain any such handbook. Information concerning functioning of High Commission of India and services provided is available on its website (https://www.hcinairobi.gov.in)
XXVII	Particulars of facilities available to citizen for obtaining information	Citizens can avail consular and commercial services through electronic means including contacting by telephone in emergency. Information pertaining to Commerce, Consular and Cultural wings in available in public domain. Working hours of the facility is from 09.00 to 17.00 hrs. Contact person & details are available at https://hcinairobi.gov.in/eoinrb_pages/MTU1
XXVIII	Grievance redressal mechanism	Grievances may be redressed through contacting by telephone, email, post, WA, Madad and CP Gram portals.
XXIX	Details of applications received under RTI and information provided	IN FY 2022-23, 4(four) RTI applications have been received and responses sent
XXX	Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract	Chancery premises is leased through contracts. Hiring of Local Security Guard Hiring of cleaning staff for government own properties and chancery building through agencies. AMC for Security equipment and security fencing of government own.
XXXI	Receipt & Disposal of RTI applications & appeals	Since April 2022, 4(four) RTI applications have been received. All applications disposed.
XXXII	Replies to questions asked in the parliament	Ministry of External Affairs is responsible for Parliament Questions
XXXIV	Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information	Much information is already disclosed. Number of RTI applications are minimal.

3) Electronic Indian Postal Order (e-IPO) Scheme for filing of applications under the RTI Act by NRIs and resident Indians: The Government of India has recently launched a facility that would enable NRIs and Resident Indians to electronically file applications under the RTI Act for seeking information under the Right to Information Act 2005.

Electronic Indian Postal Order (e-IPO) is a facility to purchase an Indian Postal Order electronically by paying a fee on-line through e-Post office Portal link https://www.epostoffice.gov.in/eipo_info.htm

The user needs to get registered at the website https://www.epostoffice.gov.in/eIPO/Loginpage.aspx and then select the Ministry / Department from whom the user desires to seek information under the RTI Act. The e-IPO so generated can be used to seek information from that Ministry / Department for one time only.

A printout of the e-IPO is required to be attached with the RTI application, if it is sent by post. Even if the RTI application is being filed electronically, the e- IPO is required to be attached with it. Payments towards e-IPO can be made by both debit and credit cards powered by Visa / Master.

This facility is only for purchasing an Indian Postal Order electronically. All the requirements for filing an RTI application as well as other provisions regarding eligibility, time limit, exemptions etc., as provided in the RTI Act, 2005 will continue to apply.